Assistant Operations Co-ordinator

6-months

Office based in Northop, Wales/Cheshire border (Liverpool Bay)

Rates Neg

Key Responsibilities:

• Organise and maintain accurate administration of logistics records (mobilisation, crew changes, rota patterns, travel & accommodation).  Liaise with clients’ teams in order to support management of effective and planned business delivery service.
• Administer CPP (Petrofac’s Competence Assurance Programme).
• Training Co-Ordinator role Administer payroll summary sheets and expense reports to ensure they are accurate and completed to meet payroll specifications and deadlines. 
• Book all non-training related travel.
• Maintain Time writing system.
• Administer payroll summary sheets and expense reports to ensure they are accurate.
• Provide reports on request e.g., POB statistics, CPP
• Order PPE.
• Support inductions of new employees and ad-hoc as required.
• Co-ordinate all personnel information and keep filing system up to date.  
• Maintain and develop effective communications with crewmembers, site supervision, commercial, the HR team, appropriate departments and third parties including POM management as required.
• Be an active member of the Business Delivery Team and support with ad-hoc administration tasks as required.
• May be required to visit offshore and onshore sites.  
• Participate in Operations on call rota.

Essential Skills:

• Logistics experience desirable
• Excellent administration  skills are essential including good level of computer literacy
• Good time management and organisational skills are essential
• Strong team player with ability to use own initiative
• Good communication skills and ability to liaise with all levels in Company and Client organisations