What’s the role all about: Role Description (What is the role & where does it reside?) The SharePoint Designer role is an individual contributor within the Business Capabilities Team with responsibility for the operational management, design and development of the company intranet facility, SharePoint & shared document environment including MS Teams environments. The role scope extends to: designing and delivering agreed solutions, managing content, coaching users, assuring quality, and maturing capability. The role requires a balance between technical capability and design flair, with the ability to self-govern projects and time management and deliver consistent high quality results.
Role Purpose (Why do we need this role and what outcomes do we expect?) We require you to deliver:
A designed and managed intranet solution for KBS Maritime which is aesthetically pleasing as well as a functioning modern SharePoint intranet environment.
A designed and managed user facing documentation management solution for KBS Maritime and client documents with all documentation data residing in their defined storage locations to align with the specified architecture and meet defined data quality standards.
New, best practice CDE/SDE solutions which combine documentation information with structured data sets in modern visualisation tools document management, for example drawing & model management and external collaboration solutions.
Standardised meta-data and incorporation of industry best practice across all documentation sets.
Compliance to relevant policies across the organisation (e.g. document retention, document marking).
An increasingly competent organisation (KBS Maritime and third parties (including client) in exploiting best practice document management solutions to ensure good document control aligned to ISO19650.
Documentation quality reports to information owners on a periodic basis.
A 1st line support service for the repositories you manage.
Proactively engaging with the continual revision of the Information Management strategy and associated plans.
Role Responsibilities (How do we see the role being delivered?) As part of delivering this role, you will typically be:
Creation of SharePoint and MS Teams sites, Themes, Workflows, Lists and Libraries in accordance with company requirements.
1st and 2nd line support of developed applications and End User experience
Maintaining and diagnosing of SharePoint and database infrastructure
To develop the use of SharePoint as a collaboration tool within the company
Installing, configuring and maintaining SharePoint software
To arrange for external technical support where problems cannot be resolved in house
Ad hoc duties as requested
Working with in-house communication team to present the company vision through the intranet.
Key Experience: (Who is the ideal applicant?) To succeed, you will ideally have:
Modern SharePoint Interface (M365 environment) Site and Central Administration
SharePoint and MS Teams administration and maintenance
SharePoint and MS Teams Design and Development
Good knowledge of SharePoint and MS Teams as collaboration tool, capabilities / limitations
Experience within MS cloud and hosted environments
Office 365 – Cloud Hosted environment integration
HTML coding, CSS styling, JSON, VBA development
Key Competencies: (What skills, knowledge and abilities does this role need?) While delivering the role, you will demonstrate competence in:
Results orientation – satisfies internal/external customers, effective performance management, addresses cross functional issues and technical issues, knowledge of systems and processes
Analytical Thinking – ability to identify key issues
Technical simplification - ability to articulate complex data & information detail to internal and external stakeholders at all levels and technical ability.
Progressive – ability to challenge the status quo and agree solutions and action plans with line management.
Proactive – perceived as a champion for continuous improvement & transition towards a data informed, risk based decision culture
Initiative – Adapts existing approach, acts and looks ahead
Qualifications & Memberships: You must hold: • Microsoft Certification in SharePoint including Administration, Designing SharePoint Infrastructures • Or have held or be eligible to apply for security clearance. You should hold: • A relevant certification, HNC, HND or degree (e.g. Information Management / User Experience Interface).