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Admin Assistant / Secretary - Leatherhead (hybrid working)

Leatherhead, Surrey

Admin Assistant / Secretary on an LNG FEED Project for an initial 12 month contract role that has an immediate start. Rate is negotiable

Leatherhead - 5 days a week in office, with hybrid working possible 3 days office/2 days home

The role is to provide administrative assistance to Client team, including:
-    Become fully conversant with Project Documentum DCC system for extraction of documents
-    Prepare / transmit / receive / log / file project correspondence, as required.
-    Administer & maintain CDM calendar / schedule, schedule and coordinate meetings as necessary, ensure relevant documentation is printed and available prior to scheduled meetings
-    Prepare & finalize presentation materials & slide packs for CD team external meetings and presentations as necessary and ensure presentation materials are properly on file with DCC
-    Receive and escort VIP visitors within the Contractors offices as requested
-    Attending key meetings and recording Minutes of meetings. Formalising and obtaining endorsement from attendees.
-    Updating weekly progress reports (collating contractor data and transfer to Client format reporting – budgets, schedule / high level progress).
-    Managing the CTR receipt, approval and expediting Call Off in a timely manner to support the workload.
-    Managing CD team travel requirements, visas, expenses etc.
-    Utilising Docusign and seeking / expediting approvals from in-country personnel.
-    Liasing with other PAs in the region to ensure alignment on CDM meeting dates, times and attendance, as required.
-    Addressing IT issues for the Concept Development Teams with relevant IT department and expediting resolution (ROO / BP IT / KBR).
-    Maintaining CDT Teams site with latest PIRs / Stage Gates and information.
-    Maintaining project documentation (Org charts / contact lists).
-    Manage the CD team weekly team call, safety moments, attendance and meeting room etc.
-    Other administrative assistance as required, e.g. copying & distribution of documentation, requesting appointments as required, providing requested assistance to other staff/visitors, etc. 
Competencies required:
•    Personal – a pleasant, dynamic and outgoing personality that will blend into a multi-cultural and multi-disciplinary team environment as a “team player”
•    Computer skills
-    MS Word, MS Excel, MS PowerPoint, MS Outlook – experienced

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