Job Title:
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Vendor Management and Administration Assistant |
Department:
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Procurement |
Location:
Rates: |
London Victoria (hybrid working)
£200pd INSIDE IR35 |
Reports to:
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Compliance, Vendor Management and reporting Coordinator |
Purpose:
To provide compliance and administrative support to the Procurement department. Varied and busy role that involves multitasking, prioritising and a positive attitude
Key responsibilities cover the following areas:
- Support to Vendor Management
- Support to the Procurement Advisors/Buyers
- General Support to the Procurement Department
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Main Accountabilities and Responsibilities:
Support to Vendor Management:
- Being solely responsible for renewing, importing, transferring and extending vendor qualifications
- Assessing supplier capabilities in coordination with technical, HSE and ICT departments; analysis of eco-fin data, performance of due diligence
- Assisting with vendor qualifications
- Conducting local market intelligence
Support to the Procurement Advisors/Buyers:
- Managing documentation to be electronically approved through a digital e-signature solution.
- Organising electronic filing and minimum physical archiving
General Support to the Procurement Department:
- Monitoring, checking, assigning and logging all incoming procurement requisitions in coordination with the Procurement Manager
- Responsible for updating the Procurement Intranet site when required
- Minor and occasional secretarial duties (e.g. travel arrangements)
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Other Duties:-
- To act as Intranet editor for the Department by updating and adding any new items.
- To properly follow all Eni policies and procedures
- To ensure adherence to the Company’s HS&E policies, procedures and standards
- To fully comply with Eni Code of Ethics
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Main Interfaces (relationships):
INTERNAL:
- All Eni UK Staff
- Other staff in Eni Spa subsidiaries
EXTERNAL:
- Travel Agents
- Vendors/Suppliers
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Education & Professional Qualifications:
- Educated to GCSE level or equivalent
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Required Experience and Technical Competencies:
- Familiarity with PC software including MS Office Suite
- SAP knowledge
- Good administration/organisation/filing skills
- Prioritising and attention to detail essential
- Previous industry experience would be beneficial or relevant experience in Procurement, Vendor Management, Finance
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