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Vendor Management and Administration Assistant - London Victoria (hybrid working)

London, .

Job Title:      

Vendor Management and Administration Assistant





London Victoria (hybrid working)

£200pd INSIDE IR35

Reports to:

Compliance, Vendor Management and reporting Coordinator
To provide compliance and administrative support to the Procurement department. Varied and busy role that involves multitasking, prioritising and a positive attitude

Key responsibilities cover the following areas:
  • Support to Vendor Management
  • Support to the Procurement Advisors/Buyers
  • General Support to the Procurement Department
Main Accountabilities and Responsibilities:

Support to Vendor Management:
  • Being solely responsible for renewing, importing, transferring and extending vendor qualifications
  • Assessing supplier capabilities in coordination with technical, HSE and ICT departments; analysis of eco-fin data, performance of due diligence
  • Assisting with vendor qualifications
  • Conducting local market intelligence

Support to the Procurement Advisors/Buyers:
  • Managing documentation to be electronically approved through a digital e-signature solution.
  • Organising electronic filing and minimum physical archiving

General Support to the Procurement Department:
  • Monitoring, checking, assigning and logging all incoming procurement requisitions in coordination with the Procurement Manager
  • Responsible for updating the Procurement Intranet site when required
  • Minor and occasional secretarial duties (e.g. travel arrangements)

Other Duties:-
  • To act as Intranet editor for the Department by updating and adding any new items.
  • To properly follow all Eni policies and procedures
  • To ensure adherence to the Company’s HS&E policies, procedures and standards
  • To fully comply with Eni Code of Ethics
Main Interfaces (relationships):

  • All Eni UK Staff
  • Other staff in Eni Spa subsidiaries
  • Travel Agents
  • Vendors/Suppliers
Education & Professional Qualifications:
  • Educated to GCSE level or equivalent
Required Experience and Technical Competencies:
  • Familiarity with PC software including MS Office Suite
  • SAP knowledge
  • Good administration/organisation/filing skills
  • Prioritising and attention to detail essential
  • Previous industry experience would be beneficial or relevant experience in Procurement, Vendor Management, Finance
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