Administrator, Administrator, General Services Basingstoke, (Hybrid Working)
SmartWorking (Hybrid Working)
Duration of assignment 12 Months possibly longer,
Worker Status inside IR35 PAYE/Umbrella company only

The Company operates a SmartWorking policy allowing personnel to
work for up to 12 working days/month from home or a similar secure UK
location and these 12 days can be available even where personnel are on
leave for a portion of the month. As such, typically around 60% of time
working remotely is available for individuals who wish to take advantage
of this.

The UK General Services Team sits within the Human

Resources function and is made up of a General Services Co-
ordinator and a General Services Administrator. The HR/General

Service function is one of the key contract holders for facilities
services such as cleaning, catering, electricity etc. as well as other
services including recruitment agencies, immigration services etc. A
vital aspect of this role is to maintain the workflow of invoice
processing via SAP across both General Services and HR and
working closely with the HR Manager to manage the contracts

effectively. The workload for this role has peaks of high volume and
is time critical. The role would suit someone with a background in
Invoice Processing and Contract Management/Administration.
• Monitoring contract end dates and available funds
• Maintain contract spend spreadsheet
• Provide regular updates to contract holder (HR Manager)
on contract status
• Creation of purchase requisitions, request for tender,
contract revisions.
• Liaising with internal and external customers such as
suppliers, recruitment agencies, the contract holder, the
engineering contracts and services co-ordinator.
• Work closely with the General Services Co-ordinator
• In SAP – creation PR’s and call offs (request for services)
• Invoices – check, query any inaccuracies as appropriate
• Invoices - create service entries in SAP against call off in
order to pay invoice
• Finance App - upload service entries and send for
approval
• Maintenance of various trackers and reporting activities
• Admin support to the General Services Co-ordinator
• Provide administration cover to the department as
required

Candidate's
qualifications,
professional
experience and skills
required for the
position

Excellent Excel skills are essential
Knowledge of SAP is desirable
Invoice processing
Contract Management
The person we are looking for will:
• Have an excellent attention to detail and accuracy
• Be prepared to learn and strictly follow processes and take
responsibility for compliance with Company policies.
• Work independently and as part of a team.
• Enjoy investigating solutions and collaborating with key
Stakeholders including members of the Senior Leadership
Team
• Be confident using Excel and managing and interpreting data