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Contracts Support Administrator - Basingstoke - Hybrid Working
Basingstoke, HampshireContracts Support Administrator
Basingstoke
12 months plus
Worker status PAYE or Umbrella only - INSIDE IR35
Hybrid working (2 days office, 3 remote working)
EniProgetti is wholly owned by Eni, the global energy company.
EniProgetti performs a key role developing projects and providing
expert engineering support to Eni businesses worldwide. The
company has an integrated operation office in the UK in
Basingstoke.
EniProgetti is currently helping to lead Eni in the energy transition
from traditional business areas with decarbonised solutions such as
CCS (Carbon Capture and Storage) to innovative project such as
renewables, hydrogen, etc.
The office is a landmark feature on Basing View in central
Basingstoke, with ample free parking and only a five-minute walk
from the mainline railway station.
This is an exciting time in the UK and international energy business
with the opportunity to develop skills and capabilities in new
technologies on dynamic projects as Eni is committed to move
towards a ‘net zero’ future. If you want to be part of driving this
change, join us.
SmartWorking (Hybrid Working)
EniProgetti UK operates a SmartWorking policy allowing personnel
to work for up to 12 working days/month from home or a similar
secure UK location and these 12 days can be available even where
personnel are on leave for a portion of the month. As such, typically
around 60% of time working remotely is available for individuals
who wish to take advantage of this.
The Head of Human Resources is responsible for both the HR and General Services functions and is one of EniProgetti’ s key contract holders, including HR contracts such as Recruitment agencies, immigration services, benefits and legal advice services and General Services contracts such as cleaning, catering, and electricity.
A vital aspect of the Contract Support Administrators’ role is to coordinate pre- and post-award contract activity for HR and General Services and maintain the workflow of invoice processing via SAP and the internal Finance app, working closely with the HR Manager to manage the contracts effectively. The workload for this role has peaks of high volume and is time critical.
In this role your day-to-day tasks will be crucial to ensuring contracts run smoothly and efficiently.
The role would suit someone with a detail-oriented mindset and a strong administrative background with an understanding of the importance of supporting the contract management processes.
The main responsibilities will include, but not be limited to:
Creation of purchase requisitions, requests for tender, contract revisions.
Maintain contract spend spreadsheet.
Monitor contract end dates and available funds.
Provide regular updates to contract holder (Head of Human Resources) on contract status.
Liaise with internal and external customers such as suppliers, Recruitment agencies, the Finance team and the contract holder.
In the Finance App:
o Check invoices against the terms of supplier’s contracts or assign invoices to departmental checker.
o Upload approved Service Entries and send for approval.
In SAP:
o Creation of Purchase Requisitions.
o Creation of Call-Offs (request for services).
o Creation of Service Entries for invoice processing.
Maintenance of various trackers and reporting activities.
Provide administration cover to the department as required.
Candidates Skills/Qualifications
The person we are looking for will have the following experience and skills:
Ability to process high volume and time critical invoices for payment.
Understand the Contract administration cycle.
Demonstrate an excellent attention to detail, accuracy, selfdiscipline.
Be prepared to learn and strictly follow processes.
Take responsibility for compliance with ENI policies.
Work independently and as part of a team.
Enjoy investigating solutions and collaborating with key Stakeholders including members of the Senior Leadership Team.
Be confident using Excel and managing and interpreting data (Excellent Excel skills is essential).
Knowledge of SAP is desirable.
Basingstoke
12 months plus
Worker status PAYE or Umbrella only - INSIDE IR35
Hybrid working (2 days office, 3 remote working)
EniProgetti is wholly owned by Eni, the global energy company.
EniProgetti performs a key role developing projects and providing
expert engineering support to Eni businesses worldwide. The
company has an integrated operation office in the UK in
Basingstoke.
EniProgetti is currently helping to lead Eni in the energy transition
from traditional business areas with decarbonised solutions such as
CCS (Carbon Capture and Storage) to innovative project such as
renewables, hydrogen, etc.
The office is a landmark feature on Basing View in central
Basingstoke, with ample free parking and only a five-minute walk
from the mainline railway station.
This is an exciting time in the UK and international energy business
with the opportunity to develop skills and capabilities in new
technologies on dynamic projects as Eni is committed to move
towards a ‘net zero’ future. If you want to be part of driving this
change, join us.
SmartWorking (Hybrid Working)
EniProgetti UK operates a SmartWorking policy allowing personnel
to work for up to 12 working days/month from home or a similar
secure UK location and these 12 days can be available even where
personnel are on leave for a portion of the month. As such, typically
around 60% of time working remotely is available for individuals
who wish to take advantage of this.
The Head of Human Resources is responsible for both the HR and General Services functions and is one of EniProgetti’ s key contract holders, including HR contracts such as Recruitment agencies, immigration services, benefits and legal advice services and General Services contracts such as cleaning, catering, and electricity.
A vital aspect of the Contract Support Administrators’ role is to coordinate pre- and post-award contract activity for HR and General Services and maintain the workflow of invoice processing via SAP and the internal Finance app, working closely with the HR Manager to manage the contracts effectively. The workload for this role has peaks of high volume and is time critical.
In this role your day-to-day tasks will be crucial to ensuring contracts run smoothly and efficiently.
The role would suit someone with a detail-oriented mindset and a strong administrative background with an understanding of the importance of supporting the contract management processes.
The main responsibilities will include, but not be limited to:
Creation of purchase requisitions, requests for tender, contract revisions.
Maintain contract spend spreadsheet.
Monitor contract end dates and available funds.
Provide regular updates to contract holder (Head of Human Resources) on contract status.
Liaise with internal and external customers such as suppliers, Recruitment agencies, the Finance team and the contract holder.
In the Finance App:
o Check invoices against the terms of supplier’s contracts or assign invoices to departmental checker.
o Upload approved Service Entries and send for approval.
In SAP:
o Creation of Purchase Requisitions.
o Creation of Call-Offs (request for services).
o Creation of Service Entries for invoice processing.
Maintenance of various trackers and reporting activities.
Provide administration cover to the department as required.
Candidates Skills/Qualifications
The person we are looking for will have the following experience and skills:
Ability to process high volume and time critical invoices for payment.
Understand the Contract administration cycle.
Demonstrate an excellent attention to detail, accuracy, selfdiscipline.
Be prepared to learn and strictly follow processes.
Take responsibility for compliance with ENI policies.
Work independently and as part of a team.
Enjoy investigating solutions and collaborating with key Stakeholders including members of the Senior Leadership Team.
Be confident using Excel and managing and interpreting data (Excellent Excel skills is essential).
Knowledge of SAP is desirable.