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Associate Procurement Specialist to support Facilities Management team based in Swindon
., .Associate Procurement Specialist to support our Facilities Management team based in Swindon (5 days in the office initially, then will be reduced to 3 days).
This is an entry level position and inside IR35 the rate is likely to be £13.00 ph PAYE plus holidays.
nitial duration will be 6 months but there may be the option to transfer to staff position.
The role will be mainly raising Purchase Orders an issuing enquiries for quotations and the ideal candidate will have at least one year’s experience in buying and purchasing.
Job Description
QUALIFICATIONS
This is an entry level position and inside IR35 the rate is likely to be £13.00 ph PAYE plus holidays.
nitial duration will be 6 months but there may be the option to transfer to staff position.
The role will be mainly raising Purchase Orders an issuing enquiries for quotations and the ideal candidate will have at least one year’s experience in buying and purchasing.
Job Description
- Support of all Supply Chain responsibilities for Swindon projects including but not limited to:
- Take responsibility for FM spend management across the Swindon site i.e., Warehouse and ICC
- Proactively promotes GS EMEA Supply Chain processes, policies and procedures and actively shares this information with those from the above projects with which they interact.
- Stakeholder management; proven excellent internal and external stakeholder management.
- Supply chain support of the above projects including the following where appropriate:
- Category Management
- Contract Management
- Supply Chain Operations
- Management of transactional activity with the International Transactional Hub based in Chennai
- Act as the central contact for all stakeholders with the above projects to meet purchase order SLA’s
- Covert purchase requisitions to purchase order where needed
- Ensure spend is compliant and all necessary documents are in place for the required purchase i.e., quotations, SSJ’s and FWA’s, identify gaps and rectify.
- Maintenance of filing systems and databases according to GS EMEA document storage
- Use of eProcurement tool to complete business requirements for RFQ’s and ensure compliance with requirements, including execution of requirement through the appropriate procurement tool when appropriate.
- Working with Supply Chain Category, Contract and Operations teams where applicable.
- Collaborative working with global team/s as appropriate.
- Input into process improvement for Supply Chain Operations set up for Swindon projects.
- Carry out procurement activities, in-line with company processes, through enquiry to award stages for both products and services.
- Use of Microsoft Outlook for email and diary management to support Supply Chain and project teams.
- Full adherence to the Compliance and Business Conduct Policies.
- Full compliance with the Health, Safety, Environment and Employment Policies.
- Establishes priorities for the completion of assigned tasks. Uses judgment to interpret internal and external issues.
- Supplier engagement and management.
- Project planning/scheduling.
- Demonstrates excellent negotiating, verbal, and written communication skills.
- Ability to look for potential suppliers and reviewing specifications and quotations for said project suppliers.
- Processing UK eyes only purchase orders.
QUALIFICATIONS
| Qualification | Essential | Desirable |
| GCSE (or equivalent) Maths & English | X | |
| CIPS | X |
- EXPERIENCE
| Experience | Essential | Desirable |
| Procurement qualification, either gained or working towards | X | |
| Experience working with a Procurement/Supply Chain environment | X |