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Senior Administration and HR Advisor - Basingstoke

Basingstoke, Hampshire
Job Title:              
Human Resources
Basingstoke, UK
Reports to:
HR & Administration Manager
Author and date written:
To oversee and co-ordinate all administration and payroll services for company staff. To advise the company on correct payroll practices.
Main Accountabilities and Responsibilities:
  • To ensure all payroll activities are met within the annual timeframe and are completed in accordance with legal and HQ requirements.
  • To ensure that company procedures are followed and to develop and implement revisions in internal payroll procedures as required.
  • To ensure monthly payroll of all eligible staff in a timely manner in accordance with payment dates and statutory requirements.
  • To resolve all pay related queries from staff.
  • To liaise with the Inland Revenue, Department of Social Security and Pension Scheme Advisers on payroll issues relating to specific individuals/circumstances and advise Company on correct payroll practice to be followed.
  • To prepare reports (either on a regular basis or ad hoc) for Finance department, Human Resources department and external bodies.
  • To collate information and prepare Schedules and Tax Returns for expatriate staff.
  • To research tax, national insurance and pension implications for UK employees being seconded overseas and ensure correct procedures are implemented.
  • To provide support for the annually negotiation of the PAYE Settlement Agreement with the Inland Revenue.
  • To handle routine correspondence with the Inland Revenue and Department of Social Security
  • To progress Tax Returns with Inland Revenue to ensure all refunds are made to the Company.
  • To prepare and submit year-end returns to Inland Revenue, comprising of P35, P60, P11D and Class 1A National Insurance Contributions in accordance with defined deadlines.
  • To provide annual reports for renewal of Life Assurance Policy, Permanent Health Insurance Policy and Pension Scheme Administrator contract
  • To complete all joiner and leaver administration procedures for Pension Scheme and AVC Schemes.
  • To ensure statutory payments are made in accordance with defined levels.
  • To research, analyse and provide guidance on ad hoc payroll matters
  • To review and approve expense claims in line with Company policy, and ensure payment in a timely manner
  • To perform cost control and reporting activities with reference to internal and external contracts (i.e. service agreements, manpower contracts etc.)
  • Ensure full adherence to the Company’s Health, Safety & Environmental policies, procedures and standards
Main Interfaces:
  • Daily liaison with all staff on all levels.
  • Works closely with all other members of the HR Department.
  • Regular liaison with Finance Department.
  • Inland Revenue.
  • External Payroll Bureau.
  • Pension Scheme Administrators.
  • Tax and Financial Consultants
Qualifications & Experience:
  • Educated to Bachelor degree level (or equivalent) or Member of Institute of Payroll Management (IPPM).
  • Significant previous payroll experience 
Required Competencies:
  • Must be familiar with Excel and Office packages. Must possess knowledge of UK statutory payroll regulations and expatriate payroll practices.
Craig Bell
Swan Recruitment Ltd.

Please contact me with any questions:


Tel: +44 (0) 2392 838784
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